Process Proposal Essay

The suffice that is being analyzed is the payroll run at a firm. The process can be viewed as a series of step do on a daily basis and thence at cal polish offar month end when salaries ar to be distributed. Their process flow along with diagrams is devoted to a lower place.DailyThe work of the system starts as soon as an employee enters and checks in for the days work. Every employee owns a magnetic swipe card which is condition to him/her upon employment at dollar. The swipe card machine notes and stores the date of submission and exit for all employee along with other necessary in figureation much(prenominal) as employee number, name etc. at the day end, this entropy is import to the current system database (running on FoxPro) using a third companionship software. Issues such as total time worked per day (depending on employee type), overtime, absences and leaves are resolved then and there. Every employee, in case of over time put in, is handed a sheet at the day en d called the Overtime Sheet. Records of it are maintained by respective supervisors as well as the current system.MonthlyAt month end, the data that has been accumulated over the whole period along with the overtime sheets that every employee submits is used to calculate total salaries of the employees and then paid to them in the form of payslips. All deductions and additions regarding overtimes, absences, leaves etc. are resolved and then sent to the supervisors for verification.Upon verification, deductions regarding gratuities and additions such as benefits, allowances etc. are verified from the HR system records and then forwarded to the account system for tax deductions. The final process is then to imparting funds to for each one employees personal account and distribute payslips to each one of them. The transfer is carried out by the accounts department in co-ordination with the HR system and the payslips are distributed via supervisors.A diagram that illustrates this proc ess is given belowAs it can be seen, the process has various repetitive steps that can easily be eliminated if a computerized system is used. Especially the processes at month end, these can be shortened a lot if redesigned and enabled with IT.